Concept help - Data Set

The title is a unique, clear and descriptive name for the data asset. People searching for data should gain a basic understanding of the business use/intent of the data asset from the title. If a new data asset record is required due to an error in the data, the title should note that it is a revised version.

Free text (max. 200 char) e.g. Team productivity modelling based on APS Employee Census results for 2000-2022

Easy to read information about the data asset to enable users to find and evaluate the data asset for their needs. The Description attribute is typically several sentences long and is used to search for the data asset so keywords should be carefully considered. Agencies are encouraged to include field names (e.g. gender/sex, age, address) collected within the data asset. This will help answer any specific research, policy or program questions a user may have, and help manage requests for additional information about the data asset received by your agency.

This attribute is supplemented by the Title, Keyword and Purpose attributes in the ONDC data catalogue.

Free text (max. 500 char) e.g. This model provides the breakdown of team productivity across the APS by the team job functions, providing management with richer insights into employee perceptions on a range of key indicators. These Census indicators include staff engagement, leadership, communication and change management, workplace conditions, health and wellbeing among others.

Specifies access (or restrictions) to the data asset. Access is based on the agency’s privacy, security, or other policy approaches that apply to the data asset. Access can be: • Open - Data that is publicly accessible online (account registration may be required). • Conditional - Data that is publicly accessible subject to condition(s) that the user must meet to access the data. For example: a fee-for-service model applies to access the data; the user must have a .gov.au email to create an account and access the data; or the data is only accessible at a specific physical location. • Restricted - Data access is limited for reasons such as legal, privacy and sensitivity. For example: during an embargo period; security classification is PROTECTED and above; access can only be provided under the DATA Scheme. This attribute is supplemented by the Security Classification and Sensitive Data attributes.

Choose term from: Open, Conditional, Restricted

The date which the underlying data asset was made available for use, consumption, or analysis. This date should constantly change whenever the underlying data is updated. This is not to be confused with Date Modified which is the recorded date of metadata in an agency’s data inventory.

Date/Time in format: AS/NZS ISO 8601.1:2021

e.g. 1973-09

1973-09-17

1973-09-17T23:20:30+04:00

The most recent date the data asset record was either created, changed, updated or modified. This date refers to the date in which the metadata of the data asset changes or is first recorded in the data inventory, not a date pertaining to the underlying data asset itself. This attribute is critical for agencies in managing their data assets and supplemented by the ONDC Publish Date attribute.

Date/Time in format: AS/NZS ISO 8601.1:2021
e.g. 2023-09
2023-09-17
2023-09-17T23:20:30+04:00

Combination of the two ONDC fields Temporal coverage from/to:

The start period for the underlying data. Temporal coverage refers to the time period that the data asset covers. This field is related to the attribute Temporal coverage to. 

The end period for the underlying data. Temporal coverage refers to the time period that the data asset covers. The data asset may not have an end date if it is being continually added to, in which case, a value is not required. This field is related to the attribute Temporal coverage from.

An email address or a contact web form for users to request additional information related to the data asset. A group email address or contact web form is preferred because it is generic and enduring compared to an individual’s contact. This minimises the need to regularly update this attribute. Some agencies may choose to have a different point of contact for the Australian Government Data Catalogue and for internal purposes.

Group Email (or URL to contact web form) for the point of contact e.g. data.discovery@finance.gov.au

The security classification applied to the data asset is specified by the Australian Government Protective Security Policy Framework - Policy 8.

The originator of the data asset is responsible for applying the relevant Security Classification. This attribute is supplemented by the Sensitive Data and Access Rights attributes.

The data custodian(s) is the agency that is responsible for the data asset and has the authority for sharing and disclosure. The data custodian can differ from the publisher (see Publisher attribute).

An agency may also be a data custodian under the Data Availability and Transparency Act 2022 if:

(a) “[they are] a Commonwealth body; and

(b) [are] not an excluded entity; and

(c) either:

      (i) controls public sector data (whether alone or jointly with another entity),             including by having the right to deal with that data; or

      (ii) has become the data custodian of output of a project in accordance                   with  section 20F.”

The data custodian value must be consistent with the Government Directory, Non-Government Organisation (NGO) List or Research Organisations Register. This field is related to Publisher attribute.